Payroll Provider & Technology Capabilities

Payroll technology and service providers can provide high ROI for companies in need of:

  • Payroll Processing & Tax Filing
  • Time & Labor Management
  • Mobile / Web Access
  • Paperless Employee Onboarding
  • Benefit Enrollment
  • Work Comp Pay As You Go

Payroll is Essential

Payroll is something an employer must get right to have any hope at creating a productive workforce and building a successful business. But if payroll is handled poorly and not taken seriously, the employees will likely find another employer to work for. Thus, paying employees accurately, on-time and providing supporting documentation (i.e. pay stubs, pay statements, W-2’s, etc.) is crucial to maintaining a company culture, retaining employees and reducing legal exposure for a business. Many employers seek a worthy payroll vendor to offload this burden and to make the process more efficient.


Who Can Benefit From Payroll

Payroll is a “core service” of the different service providers we represent, thus it is at the core of what PayThrive offers. It is the administrative hub of a business, where many other things revolve around it. For seasoned small business owners and administrators, payroll is often seen as a straightforward proposition that is fairly easily addressed with software and some fortunate in-house expertise (maybe their own expertise). But some businesses have a different reality when it comes to payroll – here are a few examples:

1. A newly formed or existing business has payroll for the first time. They want to know how payroll works and what is required of them.

2. A business used to have a simple payroll process, but now it’s complex. They have added employees, maybe ones in other states and maybe they now offer benefits.

3. A business had an in-house payroll expert that is now leaving – who will do the payroll? Expertise is not easy to replace in terms of another hire, and is not cheap either.

4. A business that had a CPA, accountant or bookkeeper doing payroll now needs to outsource it. People retire, change professions or in some cases choose to stop offering payroll to their clients.

5. A business that has an in-house payroll process has just been hit with tax penalties, fines and/or an audit. They want to be compliant with federal, state & local laws and realize that they now need help.


Typical Payroll Steps

Small business payroll has many steps – some occur with every cycle, some occur less frequently:

  • Employer gathers employee timesheet / timecard data, whether manually or using a timekeeping system
  • Employer confirms that all of the timesheet / timecard data is correct
  • Employer either imports or manually keys this data into payroll software or a web-based payroll platform
  • Employer notes exceptions for salary exempt or additional earnings for salary non-exempt / hourly employees
  • Employer notes exceptions relating to new or one-time deductions for one or more employees
  • Employer runs “preview” reports to confirm that the payroll will be correct and that sufficient funds are available
  • Employer submits the payroll to the vendor for processing
  • Taxes and deductions are then withheld
  • Employee paychecks & 1099 payments are generated as direct deposits, live checks, or both
  • A set of payroll reports is generated and provided to the client
  • Tax payments are remitted to taxing authorities, according to their required deposit frequency
  • Accompanying tax returns or payment vouchers are sent to the required taxing authorities
  • Quarterly & year-end reports are filed, copies are presented to the client
  • W-2’s are sent to the client for the employees, W-3 transmittal is sent to the Social Security Administration (SSA)
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Payroll: Related Tech & Services

Here are services and technology usually offered by a payroll service provider, usually on separate platforms / logins.

Payroll Services
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Google star 1Google star 2Google star 3Google star 4Google star 5
John was wonderful helping our businiess find a PEO that matched our needs! He was very communicative and able to answer every question that we could throw at him. He helped us bring our business to a more simple and efficient state, and we HIGHLY recommend his services!
Posted on Google Google
Chealsey Cooper profile picture
Chealsey Cooper
17 March 2026
Google star 1Google star 2Google star 3Google star 4Google star 5
If you're looking for an expert in payroll services for your growing or established company, John Bacon is your man. He helped me navigate away from a larger payroll provider that wasn’t delivering the level of personal service my small, growing business needed. John was concise, knowledgeable, and action-oriented throughout the entire process. His guidance made the transition smooth and straightforward. I’m thrilled to recommend John and grateful for the opportunity to work with him. Thanks again, John.
Posted on Google Google
Scott Quinn profile picture
Scott Quinn
10 March 2026
Google star 1Google star 2Google star 3Google star 4Google star 5
John Bacon is a knowledgeable payroll and HCM expert who truly understands the landscape. He provides thoughtful, practical advice and has excellent follow-up, always making sure his clients are happy with the outcome. John operates with high integrity and genuinely cares about his clients. I highly recommend working with him.
Posted on Google Google
Lisa Smith profile picture
Lisa Smith
10 February 2026
Google star 1Google star 2Google star 3Google star 4Google star 5
I cannot recommend John Bacon and PayThrive enough. If you are looking for an HR and/or payroll solution that is ideally suited for you and your unique business, look no further than Paythrive!
Posted on Google Google
Yancey Warnock profile picture
Yancey Warnock
19 December 2025
Google star 1Google star 2Google star 3Google star 4Google star 5
John is extremely professional, organized, helpful, and kind! Highly recommend working with him.
Posted on Google Google
Kylie DeShazo profile picture
Kylie DeShazo
1 October 2024

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